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Writer's pictureAdam Green

Understanding the Initial and Ongoing Payments for Your Guaranteed Rent Agreement: A Guide for Landlords and Agents




Understanding the Initial and Ongoing Payments for Your Guaranteed Rent Agreement: A Guide for Landlords and Agents


As a landlord or letting agent, understanding how initial and ongoing rent payments are structured is essential for smooth management of our Guaranteed Rent Agreements. Here at Apex, we want to be completely clear and transparent with how our payment structure works.


It really is simple!


Let's break down how this payment setup works, including the "rent-free period," initial pro-rata payment, and the ongoing monthly rent.


Initial Rent Payment Explained

For our example, let's assume you have accepted an offer from Apex to start on 12th September. You have agreed a five day 'rent-free' period. The rent payment date starts on the 17th September:


Rent-Free Period (12th - 16th September)

At the start of the tenancy, the period between 12th September and 16th September 2024 will be a 'rent-free period'. This is a commonly used arrangement to provide Apex with some flexibility to set up the property before the actual occupant moves in. In this case, Apex will be using this time to furnish the property, or to cover any maintenance works we have agreed to do on your behalf.


Pro-Rata Initial Rent Payment (17th September - 14th October)

To align the payment dates with the 15th of each month, Apex will make an initial pro-rata payment on the 12th of September 2024. Pro-rata payments are used to adjust rent for partial periods, ensuring that all subsequent payments fall on a fixed date— in this case, the 15th of each month.


The amount is calculated based on the daily rate for the property, multiplied by the number of days between these two dates.


Ongoing Rent Payments (Full Rent Payment from 15th October)

Once the pro-rata period is over, the regular rent schedule begins, in this example starting from 15th October 2024, Apex will make the full guaranteed monthly rent payment on the 15th of every month.


This regularity simplifies the payment process for all parties. For landlord's in particular, it ensures predictable cash flow and reduces the risk of late payments or confusion over due dates.


Benefits of This Payment Structure

  1. Predictable Cash Flow: Receiving rent on a fixed day each month allows landlords to plan their finances effectively. Knowing exactly when to expect payments helps manage mortgage payments, maintenance costs and other financial obligations.

  2. Simplifies Financial Planning: With rent coming in on the same day each month, landlords can create a more accurate budget and financial plan, reducing the risk of cash shortfalls.

  3. Reduced Administrative Work: Regular, fixed-date payments simplify record-keeping and reduce the time spent tracking payments.

  4. Consistent Mortgage and Bill Payments: Landlords often have monthly mortgage and service bills. Fixing the date of payment ensure that there are funds available to cover these costs without delays or late penalties.


Understanding the payment structure—especially when it involves initial adjustments like rent-free periods and pro-rata payments—ensures both Apex and our partner agents and landlords can manage the tenancy without issues. It is important to us that this is clear for our partners, so if you have any further questions, please give us a call or email us on lettings@apexhousingsolutions.co.uk.




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